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Essay On Restaurant Service Standards

Treat customers right, and they’ll come back to your restaurant again and again

As a restaurant owner, great customer service is essential to your success. How do you deliver excellent customer service at your restaurant? First, let’s define it: customer service is the assistance and advice you provide to your diners.

Customer service is equal parts communication and genuine attention to your diners. (tweet this) When guests visit your restaurant, you want them to feel welcome. When you treat them with care and respect while providing an excellent meal, they’ll come back to your restaurant again and again.

Satisfied customers are integral to your business model. According to a Harvard Business School study on Starbucks, customer satisfaction has a massive impact on your revenue. Regarding Starbucks, they found that the satisfiedcustomer visits 4.3 times per month, spends $4.06 and is a customer for 4.4 years. They went on to find that the highly satisfied customer visits 7.2 times per month, spends $4.42 and is a customer for 8.3 years.

That’s great, but what happens when you have a dissatisfied customer? In a Customer Experience Report, researchers found that the #1 reason customers abandon a brand is due to poor quality and rude customer service. These items were cited 18% more often than slow or untimely service.

Combined, these two studies describe the importance of excellent customer service. They suggest that great customer service can make or break your restaurant. So, in this blog post, we’re going to discuss five ways to deliver excellent customer service at your restaurant.

1. Do It Right From the Start

While food quality is incredibly important, it is the experience diners have from the minute they walk in the door to the minute they exit that counts. Restaurants should remember to keep the customer’s needs at the forefront of every dining experience. Here are a few tips for accomplishing this:

Speak Appropriately

  • Greet your diners the minute they walk in the door.
  • Use respectful titles – sir, ma’am and miss work well.
  • Don’t interrupt.
  • Listen intently and pay attention to what they want.
  • Be thoroughly versed on your menu. Ask questions and repeat their orders to make sure you get it right.

Etiquette Matters

While the etiquette often depends on the restaurant type, proper etiquette may be maintained in pizza parlors as well as fine-dining restaurants.

  • Who do you serve first? If there’s a guest of honor, serve them. If not, begin with the women, then men, then children.
  • Serve and clear food from the diner’s left. If you have to reach in or interrupt, be polite.
  • Serve, pour and refill drinks from the right.
  • When serving food, have a system so you know which plates go to which diner. Don’t call out entrées if possible.
  • Never make diners feel like you want them to leave. The server’s tip is not more important than the diners’ comfort.
  • Don’t make your diners ask for the check. Clear plates, bring the check and process it in a timely manner.

2. Don’t Make Them Wait

If your diners have to wait too long for their first round of drinks, appetizer or meal, it really won’t matter to them that your bartender makes the best martini or the chef prepared the best steak. Your diner is already irritated and hungry.

You can call this the negative turning point. Remember that it can be hard to win back your disappointed customer. Avoid disappointing them at all costs. Make sure you have enough staff on hand so they never have to wait too long. If your diner orders a meal that takes a bit longer to cook, let them know in advance. Be forthcoming and informative.

You’ve probably heard the term speed of service. You might even have a speed of service goal built into your policies. Speed of service is vital to a good dining experience no matter your restaurant type. Your diners probably have expectations about how long they’ll have to wait. Serving tacos? They’ll expect those quickly. Serving steak? They may mentally grant you extra time to prepare it.

Your goal is to accommodate your diners with exactly the same quality food and service every day and at every time of day. (tweet this)

A happy customer is one whose problem was solved quickly and satisfactorily.

3. Fix Problems Immediately

Your third step in delivering excellent customer service is your finesse at dealing with customer problems and complaints. No matter how hard you try, something is going to go amiss some time or another. Whatever the problem, your goal is to please the customer.

It is vitally important that you deal with problems immediately. Don’t let your customer’s anger linger while waiting to work his way up the management chain. Here are a few tips for dealing with customer problems:

  • Listen intently to their problem without interrupting.
  • Own the mistake. Acknowledge that, yes, there is a problem. Let them know you are very sorry.
  • Stay calm, especially if you don’t agree with your customer.
  • Maintain eye contact and watch your body language. Make sure your body isn’t telling a different story than your words.
  • Ask your customer what they’d like. Try to negotiate a solution that is acceptable to both of you.
  • Always empathize, don’t blame.
  • Apologize again!
  • Solve the problem quickly and without drama.

4. Use Customer Comment Cards

Show your diners you value their opinion. Exceptionally effective restaurants want their customer’s opinions – the good, the bad and the in-between.

When you give them the opportunity to leave a comment, you show them that you care and are always looking for ways to improve your food and your service. Your customer’s comments can help you learn about areas that need improvement. The comments can also show you where you are excelling. You’ll see what your customers see and in the end be able to provide them even better service.

You’ll build better customer relationships and enhance your restaurant at the same time.

5. Incorporate Technology

Lastly, we’ll discuss an out-of-the-box way to deliver excellent customer service at your restaurant. Incorporating technology will, of course, depend on your restaurant type, but some form of technology can be worked into many restaurant business models.

Online Ordering

The ability to instantly order from your online menu provides easy access for your customers. It allows them to conveniently browse and then order from your menu. Oftentimes they’ll spend more money ordering online as they’ll be tempted to try more. You can use prominent calls to action to encourage a larger order.

Don’t forget the mobile-friendly responsive website. If your customer can’t order online with ease on their mobile phone, it’s time for a new website.

Table and/or Kiosk Ordering

Your casual dining customers will find this ordering system quick and easy. They’ll also appreciate the convenience and the speed.

Offer Free Wi-Fi

According to research from industry data and analysis firm Technomic Inc., 65% of consumers in 2014 expected restaurants in the quick-service segment to offer free access to Wi-Fi in their restaurants.

Games at the Table

Parents of young children are often exhausted after a long day at work. Give the parents a break while occupying their children. Consider handheld gaming devices at the table, a TV/media room for kids (and the old stand-by – coloring books).

Do you have a method for ensuring consistent, excellent customer service at your restaurant? If so, we’d love to hear about it. Please share your comments below!

Images: Thomas Hawk and Viewminder

You play a very important role in your restaurant - a role no one else can play. That’s the role of the owner.

As the owner - right or wrong - your management team and line employees must follow your standards. Additionally, you must follow up with your staff to make sure your standards are being followed.

Managing your restaurant staff can get overwhelming when your business takes off. You find yourself asking these questions

  • How do you set the restaurant service standards in your restaurant?
  • How can you make sure restaurant service standards are being met?
  • How do you ensure the process is working?
  • How can you do everything required without micromanaging your restaurant management team?

Believe it or not, it's easy! You simply define your standards, use systems, follow up, and have a willingness to hold your management team accountable. Upon following these four steps, you'll come to a better owner, communicator, and restaurateur. 

1) Document Your Standards

Whether it is plate presentation, cleanliness, customer service, or anything else that goes on in your restaurant, you must document your standards. As a restaurant owner, if you don't clearly communicate what your standards are, you can’t expect your team to read your mind. That won’t work.

If you want to make your standards 100% clear, walk your restaurant and write down everything that drives you nuts when it’s not done to standards. You can even go so far as to use photos to clearly communicate your expectations, like plate presentation or table setting. Work all of your standards into all collateral you use to communicate to your staff, including management checklists, front-of-house and back-of-house checklists, and all position training materials. 

2) Implement Systems

I teach restaurant owners how to use food, beverage, and labor systems for a more efficient and profitable restaurant. Daily paperwork, recipe costing cards, purchase allotment, and labor allotment are just a few examples. Heck, even checklists count as a systems. 

RELATED ARTICLE: How to Engage More Millennials with Restaurant Staff Training

Once you have your systems in place, put together a training program and/or system for you to remember to follow up and check that your standards are being trained and executed. 

3) Follow Up  

This and the next step are the two most important steps. Even if you document, train, and are in your restaurant every day, you need to follow up with your staff when it comes to the standards you have put in place. 

If you don’t follow up to see that everyone is doing their job to your standards, you’ve gained nothing but a lot of worthless paperwork. Checking to see that your management team and line employees are doing things the way you want them done for every aspect of the business is critical to your restaurant’s success.

4) Hold Your Managers Accountable

Restaurant owners can easily hold a line employee accountable. If a line employee messes up, owners - for the most part - find it easy to write them up and possibly fire them because they are not performing to the set standards. But when a manager makes a mistake, he or she is given chance after chance after chance, and often nothing more than a heart-to-heart conversation ever takes place.

This is not the right way to do things. All staff members - including your restaurant's managers - should be written up just like anyone else in your organization. In fact, I might say even more so than line employees. Your management team is supposed to run the operation the same way you would when you are not there. In times like these, they are the leaders. If they set bad examples, your line employees will lower their performance standards to meet what you allow from management.

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Instead, if a manager does not meet expectations and needs to be written up, do so. You will find out very quickly if that manager wants their job or not. If they do, they will probably never be written up ever again. If they don’t, they will either quit quickly or get written up again soon after hoping you will fire them. Either way, you will know pretty quickly and will have set the tone that you are serious about your standards being met.

How Do You Set Restaurant Service Standards?

These are the four steps you need to follow to set the standards – and make sure they’re being met – in your restaurant. If you don't clearly document your expectations, take the initiative to implement these systems, follow up with your staff, and hold your team leaders accountable, these standards will never be set or enforced. 

For the sake of your restaurant's future, take the time to plan and implement the standards that will help your staff thrive.

What restaurant service standards do you have in place at your restaurant? Let us know in the comments below!

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